Published on 14 April 2025

1. Introduction

At Orphic Enterprises, we are committed to delivering a smooth and reliable music publishing experience. Your privacy and the security of your personal data are of utmost importance to us. This Privacy Policy explains in clear terms how and why we collect, store, share, and use your personal information, and outlines the choices and controls available to you.

2. About This Policy

This Privacy Policy applies to all services provided by Orphic Enterprises, including access to and use of our music publishing platform (the “Orphic Service”). By using our Site or services, you agree to the practices described here. The terms governing the use of our services are further detailed in our [Terms and Conditions].

If we introduce new features or services that affect how we process personal data, we will provide updated policies and ensure you are informed. Unless stated otherwise, these additions will also be subject to this Policy.

The purpose of this Policy is to:

– Inform you about the personal data we collect and why we collect it;
– Explain how we use your data to enhance your experience with Orphic Enterprises;
– Describe your rights and how you can control and manage your personal data.

3. Your Rights and Preferences

As per the General Data Protection Regulation (GDPR) and other applicable privacy laws, you have the following rights:

– Right of Access – You can request access to the personal data we hold about you.
– Right to Rectification – You can request corrections to inaccurate or incomplete data.
– Right to Erasure – You can request that we delete your personal data.
– Right to Restrict Processing – You can request that we stop using your data temporarily or permanently.
– Right to Object – You may object to processing for marketing or other reasons.
– Right to Data Portability – You may request your data in a transferable format.
– Right to Avoid Automated Decision-Making – You may opt out of decisions based solely on automated processing, including profiling.

To exercise any of these rights, please contact our Data Protection Officer through the Contact form on our website. We may require identity verification before responding to your request.

4. How We Collect Your Personal Data

We collect personal data in the following ways:

– When you register for the Orphic Service: We collect data such as your name, email address, phone number, country, and other contact information.
– From third parties: We may receive information from our partners and service providers, with your consent or where we have a legitimate interest.
– Automatically through cookies and analytics tools: This helps us improve our services and enhance your experience.

5. What Personal Data We Collect

The data we collect includes:

– Account Data: Name, email, contact number, address, gender, country, etc.
– Platform Usage Data: Your interactions with our Site or Service.
– Marketing Data: Your preferences and consent for receiving emails or promotional offers.
– Third-Party Data: Information received through services like social logins (if applicable).

Some data is required for account setup, while additional data may be provided voluntarily to personalize your experience.

6. Cookies and Technical Data

We use cookies and similar technologies to:

– Remember your preferences;
– Monitor website traffic and usage;
– Improve our content and functionality.

Cookies are small data files stored on your browser. You can disable them in your settings, but this may affect your user experience. For more information about cookies and how to control them, visit aboutcookies.org.

We may also work with third-party services (like analytics tools) that use cookies to help us understand site activity.

7. How We Use Your Personal Data

We use your data to:

– Provide and personalize our services
– Performance of contract 
– Account Data, Usage Data 
– Communicate with you 
– Legitimate interest 
– Contact Data 
– Process payments and detect fraud 
– Legal obligation / Contract 
– Payment Data
– Send updates and promotional content
– Consent
– Marketing Preferences

8. Sharing Your Data

We only share your data when necessary:

– With partners and service providers who assist in delivering the Orphic Service;
– With law enforcement or regulatory bodies when legally required or when necessary for security and fraud prevention;
– With your consent, we may share data with trusted third parties for promotional purposes.

We do not sell or rent your data to third-party marketers.

9. Data Retention and Deletion

We retain your data for as long as necessary to:

– Provide the Orphic Service;
– Comply with legal and tax obligations;
– Resolve disputes or enforce agreements;
– Prevent fraud and ensure security.

If you request deletion of your account, we will remove or anonymize your data unless we are legally obligated to retain it.

10. Keeping Your Data Safe

We implement strong security measures to protect your personal information, including encryption and secure servers. However, no system is completely immune to risks. You are responsible for protecting your password and account credentials. Always use a strong password and log out when done.

11. Changes to This Policy

We may update this Privacy Policy periodically. If we make material changes, we will notify you clearly on our Site or via email. Please review updates carefully, as continued use of the Site indicates your acceptance of the new terms.

12. Contact Us

If you have any questions about this Privacy Policy or your data, please contact our Data Protection Officer through our website or by email at:

Orphic Enterprises
Off Kyebando Road
KamwokYa II
Kampala, Uganda
info@orphicenterprises.com

© Orphic Enterprises. All rights reserved.